Reporting: The post holder will report to the Head of Programmes and Services
Contract: Permanent (6 month probation)
Hours: 21 hours per week
Location: Head Office in Maynooth with flexibility for working hybrid
Salary: €20,229
The Workplace Programme Officer will be responsible for developing, implementing, and coordinating Shine’s Mental Health in the Workplace Programme, which promotes mental health awareness and support in the workplace. This role involves close engagement with a diverse range of organisations to foster healthier work environments through training, resources, and a commitment to mental health inclusion.
• Programme Coordination: Lead the day-to-day operations of Shine’s Mental Health in the Workplace Programme, ensuring efficient management and delivery of all programme elements.
• Stakeholder Engagement: Serve as the primary contact for organisations involved in the programme, from initial inquiries to ongoing support, providing guidance and addressing queries with professionalism and clarity.
• Pledge Programme Management: Manage the Workplace Pledge Programme, liaising with participating organisations throughout the process—from initial contact to issuing the pledge certificate, ensuring organisations meet all
necessary requirements.
• Workshop and Presentation Delivery: Organise and deliver presentations to participating organisations, tailoring content to workplace needs and representing See Change in a professional manner.
• Digital Engagement: Collaborate with the Communications team to update social media channels and the website with Workplace Programme activities, aligning messaging with overall programme objectives.
• Workshop Scheduling and Logistics: Schedule workshops within budget constraints, ensuring all necessary documentation and agreements (Data Protection, Contracts, Health & Safety) are completed in advance of each event.
• Support and Oversight: Coordinate with trainers on workshop logistics, provide guidance, and ensure compliance with all required standards.
• Workshop Evaluation and Reporting: Ensure evaluation forms are completed by participants and debriefing forms by facilitators after each workshop. Maintain accurate records and produce reports on workshop outcomes and programme impact as required by funders or leadership.
• Event Coordination for Green Ribbon Campaign: Plan and execute workplace-focused events and activities for the annual Green Ribbon Campaign, promoting mental health awareness and de-stigmatisation.
• Additional Duties: Carry out other duties that may arise to support the Workplace Programme.
• Communication Skills: Excellent written and verbal communication skills, with the ability to present ideas clearly and effectively to diverse audiences.
• Organisational and Time Management: Highly organised, with strong time management skills to balance multiple tasks and meet deadlines.
• Attention to Detail: Demonstrates accuracy and thoroughness in work, ensuring high-quality results across all programme components.
• IT Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Office365, Teams).
• Digital and social media skills: Knowledgeable in social media platforms (Facebook, X, Instagram, LinkedIn) to support workplace programme promotion.
• Experience of working on a corporate environment and ability to understand the needs and priorities of the corporate landscape.
• Interpersonal and Relationship Management: Strong interpersonal skills with the ability to build and maintain positive relationships with a wide range of stakeholders.
• Confidentiality and Professional Standards: Ability to maintain professional standards regarding client and data confidentiality.
• Experience in developing social awareness programmes in a corporate setting is an asset.
• Additional training in workplace wellness is beneficial.
• Minimum of 2 years of experience within programme coordination in a corporate environment.
• Full driver’s license and access to reliable transportation.
• Professional Development: Shine offers professional development opportunities and training
• Flexible Working Options: This role is hybrid with a one day in the office policy for all staff
• Benefits: Staff pension and access to employee assistance programs are available.
Shine is an equal-opportunity employer, committed to building an inclusive work environment. We welcome applicants from diverse backgrounds who are passionate
about mental health advocacy and reducing stigma.
